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What's New

  • Our supervisors are faced with the every day responsibility of effectively managing their employees.  Managing Performance Expectations - Turning Managerial Challenges into Positive Results is a training program developed by the Department of Administration to train all levels of managers on how to identify and communicate performance expectations to their subordinates and to turn those managerial challenges into positive results.  For more information about this course and how to enroll, click here.
  • The Office of Employee Benefits has announced the 2016-2017 Rewards for Wellness Program, where eligible employees can earn up to $500 in co-share incentive credits for participating in wellness programs and screenings.  For more information, go to their website or click here.
  • Need an explanation of the boxes on your W2 form? For a detailed explanation of what each box reports, click here.
  • The Department of Administration's Division of Human Resources is embarking on a system-wide classification and compensation redesign study for all Executive Branch Classified Service jobs. For more information, click here.
  • The Department of Administration is working on a new Time and Attendance, Scheduling, and Leave Management system which will replace the numerous manual paper, spreadsheets, and disparate databases which we currently use to manage this process. It is our goal that this new system will allow for collection of time and attendance data over the Internet and other devices, while also incorporating business logic to account for prompt allocation of available funding, proper application of federal and state statutes, personnel rules/regulations, and collective bargaining provisions and memorandums. This initiative is the result of extensive research that the Division of Human resources and the Office of Digital Excellence have been conducting in a number of state agencies since early April of this year. To view frequently asked questions about this project, click here.
  • IRS Form 1095-C Information - The federal Patient Protection and Affordable Care Act requires large employers to annually provide information about employer-sponsored health insurance coverage to full-time employees and people receiving the coverage. During February of 2016, IRS 1095-C forms will be distributed to all full-time State employees, any State employee receiving health insurance coverage under the State employee health plan, and any primary insured non-employee receiving health insurance under the State employee health plan (non-Medicare-eligible retirees and COBRA recipients). This important form will be needed when completing federal income taxes for calendar year 2015. For more information, click here.
  • The State is no longer printing paper direct deposit pay advices. Paystub RI is a web-based tool for State employees enrolled in direct deposit to securely access their payroll information on the Internet. Visit www.paystubri.ri.gov for more information. To register for access, you will need your unique employee ID number from the 9/12/14 or 9/26/14 pay stub. If you need assistance, please contact your agency's payroll office or email doa.acctcontrol@doa.ri.gov. If you are not currently enrolled in direct deposit and would like to have access to this service, please contact your agency's payroll office to complete a direct deposit authorization form. A detailed guide to using Paystub RI, as well as previously communicated notices are available by clicking here.
  • On a related note, a new provision in RI General Law 35-6-1 was enacted requiring direct deposit for all employees. Specific to new hires, the law requires that all employees hired after September 30, 2014 participate in direct deposit. Accordingly, any employee hired after this date will be required to participate in the direct deposit system. At the time the employee is hired, the employee shall identify a financial institution that will serve as a personal depository agency for the employee. No later than June 30, 2016, each employee hired before September 30, 2014, who is not a participant in the direct deposit system, must participate in direct deposit and identify a financial institution that will serve as a personal depository agent for the employee.
  • The current accrual year will end on Saturday, December 24, 2016. Under most current labor contracts and personnel policy, employees at the end of the accrual year may carry over to the next year up to two years of accrued vacation.  Any vacation accruals in excess of the two-year carry-over amount that are not discharged by December 24, 2016 will be forfeited.  No extension will be granted to discharge unused excess vacation accruals. New calendar year up front vacation days will be credited to employees on January 7, 2017. Personal Leave must be discharged on or before December 31, 2016 unless otherwise defined by union contract. New calendar year up front personal leave days will be credited to employees on January 1, 2017. For those retiring/resigning:  In order to qualify for payment for the “current” vacation leave accrual for calendar year 2016 ending Saturday, December 24, 2016, the employee’s effective date of retirement/resignation must be on or before Saturday, December 24, 2016.

Based on your years of service, your allowable carryover is:

    Years of Service
    35/NS Hr. Work Week
    40 Hr. Work Week
    0-5 Years
    140 Hours
    160 Hours
    5-10 Years
    210 Hours
    240 Hours
    10-15 Years
    252 Hours
    288 Hours
    15-20 Years
    280 Hours
    320 Hours
    20-25 Years
    364 Hours
    416 Hours
    25+ Years
    392 Hours
    448 Hours
  • New Employees: Your State of Rhode Island 401(a) Defined Contribution Retirement Plan, also know as the Rhode to Retirement program, is managed by TIAA-CREF. Once hired, employees are automatically enrolled in a new TIAA-CREF account and will receive a Welcome Kit. Beginning with your first paycheck, a percentage of your compensation, along with your employer’s contribution, will be contributed to your TIAA-CREF investment account.
  • Active Employees: You should have received several important mailings from TIAA-CREF including a Transition Guide and Welcome Kit confirming the enrollment in your new Rhode to Retirement defined contribution plan. If you have not received these mailings, it may be because your address with the Retirement System is incorrect or out-of-date. Please contact TIAA-CREF immediately at 1-800-897-1026 to update your address and these important documents will be promptly mailed to your correct address.
  • A Policy on Social Networking was recently issued by the Department of Administration Division of Information Technology. This policy establishes guidelines for State agencies, departments, vendors, employees and any individuals with access rights to the State's networks regarding the use of Web 2.0 Social Networking sites, including, but not limited to, Facebook, MySpace, Twitter, YouTube, Linkedln and Blogger.