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State Employee Center

This page is intended to serve as a central source of information for current employees and we hope you find this information useful.

For comprehensive information on employment, rules and union provisions, see the following:

  • RI Personnel Rules: it is the purpose of these rules to establish procedures for handling personnel activities and transactions provided for in the State Merit System Act (RIGL Title 36 Chapters 3 and 4).
  • Employee Handbook - The employee handbook provides a ready reference for new and current State of Rhode Island employees on most topics regarding employment with the State.
  • Union Affiliation - For most positions, a particular Union has been certified as the exclusive bargaining agent to represent employees in those positions.  For information about the negotiated collective bargaining agreements, refer to the Labor Relations Center page.

Below is information regarding the most frequently asked topic areas:

  • Accrued Hours (Leave) Balances - leave balances are printed on an employee's bi-weekly pay check or direct deposit receipt. Questions may be directed to your human resources office.
  • Available State Job Announcements - to see what state jobs are available, refer to the RI State Government Job Opportunities website.
  • Benefit Questions - for questions about your benefits, refer to the Office of Employee Benefits website.
  • Classification Questionnaire (Desk Audit) Information - any employee who believes their duties fall within the job description of another classified position may request a desk audit. This page provides further details about this process.
  • Employment Verification - You may need your employment and income verified when applying for a mortgage or loan, leasing an apartment, applying for insurance, etc. Basic employment information can be verified by telephone. For telephone inquiries, no written authorization from the employee is required and we only confirm whether the information being verified is correct or incorrect. We do not verbally provide confidential employment information. You may direct telephone inquires to the Division of Human Resources at 222-7521 or to your human resources office. Written inquiries for employment information must be accompanied by an authorization signed by the employee that grants permission for the release of the requested information to the verifying organization(s). All written inquires must be directed to your human resources office.
  • Code of Ethics - public officials and employees must abide by the standards of conduct as set out in the Code of Ethics. The Code of Ethics is comprised of a set of statutory and regulatory provisions which regulate the ethical conduct of elected and appointed public officials as well as state and municipal employees. For more information, see the Guide to the State of Rhode Island Code of Ethics, State of Rhode Island Ethics Commission website and Executive Order 11-01.
  • Recusal - As the Rhode Island Ethics Commission explains, the Code of Ethics provides that public officials and employees must file a statement of conflict of interest, or recusal form, concerning matters where he or she may have a conflict of interest in the discharge of his or her official duties. A conflict of interest may exist if an official or employee can reasonably expect that his or her official conduct will directly result in a financial benefit to the official, his or her family, business associates, employers, or businesses that the official represents. The conflict need not be certain to occur, but the probability must be greater than "conceivably."
  • Hatch Act Information - The Hatch Act restricts Executive Branch employees in any agency of State government whose principal employment is in connection with an activity financed, in whole or in part by federal loans or grants from being a candidate in any partisan contested election. Please do not assume that either your job or your political activities are not subject to the Hatch Act. Should this Act apply to you, we recommend you seek an advisory opinion from the United States Office of Special Counsel. In addition, Rhode Island General Laws contain prohibitions on classified employees from seeking the nomination of or being a candidate for any elective State Office and also contain prohibitions on classified employees regarding running for partisan political office, campaigning for public officials during working hours and soliciting political contributions for or being solicited for political campaigns (for example, see RIGL § 36-4-51 through § 36-4-54). Violations of these statutes can result in demotion or dismissal. Refer to the pamphlet entitled, “Political Activity and the State and Local Employee.”

Who can I contact with questions? Follow this link to contact information for the Division of Human Resources

Definitions of Commonly-Used Employment Terms

Forms
Certification of Municipal Service/Elected Municipal Service Form (CS-377)
Change of Address Form (Revised 09-2010)
Incentive Credit Form (CS-365)
Leave for Interviews within State Service Form
Request for Duplicate W-2 for Calendar Year 2010
Reasonable Accommodation Request Form (CS-388A)
State Employees Workers' Compensation Procedures (Including Forms)


Related Links:
Civil Service Exam Information
Office of Training & Development
State Employee Wellness Initiative
Federal Family and Medical Leave Act
Uniformed Services Employment and Reemployment Rights Act (USERRA)